Construction & Contractors
We track costs by job so you know which projects actually made money and which ones just kept you busy.
The Money Side of Construction
You know how to run a job site. You can estimate materials, manage subcontractors, and keep a project on schedule. But tracking the money after the work is done is a different skill entirely. Revenue comes in chunks. Bills from suppliers and subs stack up. By the time the dust settles, it is hard to know what you actually kept.
Most contractors we work with are not struggling because of bad work. They are struggling because they cannot see their real numbers. Jobs that looked profitable on the bid sheet ended up breaking even after change orders and cost overruns. We help you track the money with the same precision you bring to the job site.
Who This Covers
Who This Covers
General contractors, home builders, remodelers, and commercial construction companies. Whether you run a crew of three or manage multiple job sites across the Tampa Bay area, the financial challenges are the same. You need numbers that match the reality on the ground.
The Common Problem
The Common Problem
Revenue looks healthy from the outside. But when materials, labor, subs, permits, and equipment costs are not tracked by project, you have no way of knowing which jobs made money and which ones just generated activity. That blind spot is what keeps contractors stuck.
What a Job Really Cost You
A bid goes out at $85,000. Materials were estimated at $30,000. Labor at $20,000. Subs at $15,000. On paper, that leaves a comfortable margin. But did it? The only way to know is to track every dollar that went into that job and compare it against what came in. Without that comparison, you are bidding the next job based on hope instead of data.
We set up your books to track costs by project. Every material purchase, every labor hour, every subcontractor invoice gets assigned to the right job. When the project wraps up, you see exactly what it cost and exactly what you earned. That information changes how you bid the next one.
Estimates vs. Actuals
Estimates vs. Actuals
We compare what you bid against what you spent. Over time, this shows where your estimates are tight and where they consistently fall short. That pattern is worth more than any gut feeling on the next proposal. It turns experience into something measurable.
Materials and Labor Allocation
Materials and Labor Allocation
A lumber delivery that covers two jobs needs to be split correctly. A crew member who worked on three projects last week needs their time allocated properly. We handle the detail work so your job cost reports reflect what actually happened, not what got lumped together.
Cash Flow and Compliance
Construction cash flow is brutal. You buy materials before the job starts. You pay your crew every week. Subcontractors send invoices on their own schedule. And the customer pays 30 or 60 days after you finish. That gap between spending money and collecting it has sunk more contractors than bad weather ever will.
Then there is the compliance side. Every subcontractor you pay more than $600 in a year needs a 1099. The IRS pays close attention to worker classification in this industry. If you treat someone as a sub when they should be an employee, the penalties add up fast. We keep you on the right side of all of it.
Subcontractor Compliance
Subcontractor Compliance
We collect W-9s from every sub before you cut the first check. At year end, 1099s go out on time and accurately. No scrambling in January trying to track down addresses and tax IDs from people who finished a job six months ago and moved on.
Cash Flow Visibility
Cash Flow Visibility
We track what is owed to you and what you owe others. Retainage held back on a project affects your available cash. Progress billings need to match work completed. You get a clear picture of where the money stands at any given point so you can plan around the gaps.
Ready for the Next Step
Growth in construction requires capital. Whether you need a new piece of equipment, a line of credit, or bonding capacity for a larger project, the people writing those checks want to see organized financials. A bank will not lend based on a verbal estimate of how the year went.
We prepare financial statements that hold up to scrutiny. Your bonding company gets the reports they need. Your bank sees a business that knows its numbers. And you make decisions about hiring, equipment, and project selection based on what the data actually says instead of how busy you feel.
Bonding and Lending
Bonding and Lending
Surety companies and banks look at your financial statements before they approve anything. Clean books with proper job costing give them confidence. Messy books with no project detail make them nervous. We keep yours in the first category so the answer is yes when you need it to be.
Smarter Bidding
Smarter Bidding
When you know your true costs by job type, you stop guessing on bids. You know what a kitchen remodel actually costs your company. You know your overhead rate. You price with confidence and walk away from jobs that will not be worth your time, which is sometimes the most profitable decision you can make.
Tampa Bay's Small Business CPA Firm
First Step:
A Short Conversation
Tell us about your business and where you need support. We'll walk through your situation, answer your questions, and give you a clear quote.
