Consultants
You solve problems for other businesses. We handle the books, taxes, and financial reporting so the business side of your consulting practice runs clean.
The Transition Nobody Prepares You For
You were good at your job in corporate. Finance, HR, payroll, taxes. None of that was your problem. Then you went independent and suddenly all of it landed on your desk. The work you love is still the work you love, but now there’s a second job attached to it that nobody trained you for.
Most consultants and coaches we work with are excellent at what they do. Management strategy, HR policy, IT systems, business development. They didn’t leave their careers to become their own accounting department. But that’s exactly what happened, and it shows up as a shoebox of receipts, missed quarterly estimates, and a QuickBooks file that hasn’t been touched in months.
Who This Covers
Who This Covers
Management consultants, HR consultants, business coaches, IT consultants, and other independent advisors who sell their time and expertise. Whether you’re a solo practitioner or running a small team, the financial challenges look similar.
The Common Thread
The Common Thread
Whether you bill hourly or by project, the financial structure is the same. Income is irregular, expenses are modest but real, and nobody showed you how to handle quarterly tax estimates or self-employment tax when you filed your LLC paperwork.
Your Time Is the Product
If you bill $150 or $250 an hour, every hour you spend fumbling through bookkeeping is an hour you’re not earning. And when you do it yourself, it takes longer than it should and the result is usually incomplete. That’s not a criticism. It’s just not your skill set, and there’s no reason it needs to be.
We take over the monthly bookkeeping, track your expenses, and make sure your quarterly estimates are calculated and paid on time. The engagement is straightforward because your business model is straightforward. We are not going to overcomplicate something that doesn’t need to be complicated.
Monthly Bookkeeping
Monthly Bookkeeping
Income, expenses, bank reconciliation, and clean reports every month. You always know where you stand financially. No more end-of-year scramble to piece together twelve months of transactions from bank statements and memory.
Tax Preparation and Planning
Tax Preparation and Planning
We prepare both your business and personal tax returns. More importantly, we plan ahead throughout the year so you’re not blindsided by a large tax bill in April. The goal is no surprises.
Where Consultants Get Tripped Up
The first year on your own is usually the hardest from a financial standpoint. Self-employment tax alone is 15.3% on top of your regular income tax. If nobody warned you about that, the first tax bill is genuinely painful. And if you didn’t make quarterly estimated payments, there are penalties on top of the balance you already owe.
The second issue is irregular income. You might close a big contract one month and have nothing come in the next. Without proper cash flow planning, you’re always reacting instead of managing. We help you build a forecast that accounts for the ups and downs so you can make decisions from a position of stability rather than anxiety.
Entity Structure
Entity Structure
Should you be an LLC taxed as an S-Corp? At a certain income level, that election can save you thousands in self-employment tax every year. We help you figure out when the switch makes sense and handle the formation if you’re ready to make the move.
Missed Deductions
Missed Deductions
Home office, mileage, software subscriptions, professional development, client meals, conference travel. Most consultants leave real money on the table because they’re not tracking these expenses consistently. Proper bookkeeping catches all of it.
What Changes
You stop guessing. You know what you actually earned last quarter, not just what hit the bank account. You know what your tax obligation looks like before it’s due. You can look at your pipeline and make real decisions about pricing, about whether to bring on a subcontractor, or about saying no to a project that doesn’t pay enough to be worth your time.
The mental load goes away. The receipts, the reconciliations, the tax deadlines, the quarterly estimates. All of it is handled by someone who does this every day. You spend your energy on the client work that brought you into consulting in the first place, and you let us handle the part you never wanted to do.
Pricing Confidence
Pricing Confidence
When you know your true overhead and tax burden, you stop undercharging. You set rates that reflect what you actually need to earn after taxes and expenses, not just a number that sounds reasonable compared to what you made in corporate.
Growth Planning
Growth Planning
Thinking about hiring a subcontractor or bringing on a team member? We model what that looks like financially so the decision is grounded in real numbers. You move forward knowing you can support the growth, not just hoping it works out.
Tampa Bay's Small Business CPA Firm
First Step:
A Short Conversation
Tell us about your business and where you need support. We'll walk through your situation, answer your questions, and give you a clear quote.
