Nonprofits
Every dollar you receive comes with a promise attached. Fund accounting, grant compliance, and Form 990s done right.
Fund Accounting Is a Different Language
Nonprofit accounting does not work like business accounting. There is no owner’s equity. There are no shareholders. Instead, you have net assets, and those net assets fall into categories that matter deeply. Without donor restrictions. With donor restrictions. Every dollar that comes into your organization lands in one of those buckets, and it has to stay in the right one.
A $50,000 grant designated for youth programming cannot be mixed with general operating funds. A capital campaign donation earmarked for a building project has to be tracked separately from the annual fund. Getting this wrong doesn’t just create messy books. It creates compliance problems, audit findings, and eroded donor trust.
We didn’t learn nonprofit finance from a textbook. Miguel served as VP of Finance at a nonprofit in Washington DC, overseeing multi-million dollar portfolios. Natalya worked in that same environment, supporting operations across 65 countries. We understand fund accounting because we lived inside it for years before starting this firm.
Who This Covers
Who This Covers
Charities, churches, foundations, associations, community organizations, and mission-driven groups. Small and mid-size nonprofits that need real financial oversight but can’t justify a full-time finance team.
The Core Problem
The Core Problem
Most general bookkeepers treat nonprofits like small businesses. They set up a basic P&L, lump all the money together, and call it done. That approach ignores the fundamental rules of nonprofit financial management and puts your tax-exempt status at risk.
Grants Come with Strings
When a foundation or government agency awards your organization a grant, the money arrives with a budget attached. You agreed to spend it on specific things. Staff salaries for a certain program, supplies for a certain initiative, travel for a certain purpose. If you spend it on something else or cannot prove how you spent it, you may have to return the funds. And you will almost certainly lose the chance to receive future grants from that funder.
Tracking grant spending requires discipline throughout the year. Every expense has to be coded to the right program and the right funding source. At reporting time, you need to show the grantor exactly how their money was used. If your books aren’t set up to do this, you end up reconstructing the information from bank statements and receipts. That process is stressful, error-prone, and entirely avoidable.
Grant Tracking by Fund
Grant Tracking by Fund
We set up your chart of accounts to track income and expenses by grant and by program. When a funder asks for a financial report, the data is already organized. No scrambling. No guesswork.
Functional Expense Allocation
Functional Expense Allocation
Nonprofits are required to report expenses across three functions: program services, management and general, and fundraising. We handle the allocations throughout the year so your financial statements and Form 990 are consistent and accurate.
Your 990 Tells the Whole Story
The Form 990 is not just a tax filing. It is a public document. Donors look at it. Board members review it. Watchdog organizations like GuideStar and Charity Navigator pull data from it. It tells the world how much you raised, how much you spent, what you paid your leadership, and whether you are operating responsibly.
A sloppy 990 raises questions you don’t want to answer. Inconsistent numbers between the financial statements and the 990 raise bigger ones. The form requires detailed schedules, governance disclosures, and accurate functional expense reporting. Getting all of that right starts with getting the books right throughout the year, not scrambling to fix things at filing time.
Board-Ready Financial Reports
Board-Ready Financial Reports
Your board has a fiduciary responsibility. They need financial statements they can actually read and understand. We provide monthly or quarterly reports that compare actuals to budget and make board meetings productive instead of confusing.
Form 990 Preparation
Form 990 Preparation
We prepare the 990 using clean, well-organized books. Every schedule, every disclosure, every number ties back to the general ledger. Your board reviews a complete, accurate filing before it becomes part of the public record.
You Don't Need Another Hat
Small and mid-size nonprofits run lean. The executive director is often doing program work, fundraising, HR, event planning, and trying to manage the finances on the side. Maybe you have a part-time bookkeeper. Maybe a board treasurer volunteers a few hours a month. It is not enough, and deep down everyone in the room knows it.
Hiring a full-time finance director may not be in the budget. But operating without proper financial oversight puts the entire organization at risk. This is the gap we fill. You get experienced nonprofit financial management, from a team that has done this work at scale, without the cost of a full-time hire. You focus on the mission. We handle the money side.
Full-Service Bookkeeping
Full-Service Bookkeeping
Monthly closes, bank reconciliations, expense tracking by program and fund. This is the foundation that grant reporting, board reports, and the Form 990 all depend on. We keep it clean so everything else falls into place.
Fractional CFO Support
Fractional CFO Support
For organizations that need strategic financial guidance beyond bookkeeping. Budgeting, cash flow forecasting, and board-level financial analysis without adding a six-figure position to your payroll.
Tampa Bay's Small Business CPA Firm
First Step:
A Short Conversation
Tell us about your business and where you need support. We'll walk through your situation, answer your questions, and give you a clear quote.
