1099 Preparation
If you paid contractors or vendors during the year, you're required to report those payments. We prepare and file your 1099s so they're accurate and on time.
What This Is
If your business paid $600 or more to a contractor, freelancer, or vendor during the year, you’re required to report those payments to the IRS using a 1099 form. The contractor gets a copy. The IRS gets a copy. And you need to keep records showing you filed everything correctly and on time.
We handle the full process. You give us the payment details and W-9 information for your contractors and vendors. We prepare the 1099 forms, send copies to each recipient, and file with the IRS. Starting at $150 for up to 5 people, with pricing adjusted based on how many contractors you need to report.
What Gets Done
What Gets Done
We review your records for the year to identify all reportable payments. We verify W-9 information for each contractor or vendor, prepare the appropriate 1099 forms, distribute copies to recipients by the January 31 deadline, and file with the IRS electronically before the March 31 deadline.
What We Need From You
What We Need From You
A completed W-9 for each contractor or vendor you paid during the year and a record of what you paid them. If you’re a bookkeeping client, we already have most of this in your books. If not, we’ll work from your bank statements and payment records to make sure nothing gets missed.
Why This Matters
A lot of small business owners in the Tampa Bay area use subcontractors and independent workers. Construction companies, landscapers, cleaning services, real estate investors, and dozens of other businesses regularly pay people who aren’t W-2 employees. Every one of those payments over $600 needs to be reported. Missing one creates problems for both you and the person you paid.
The IRS takes 1099 reporting seriously because it’s how they track income that doesn’t show up on a payroll. When a contractor files their tax return and the IRS doesn’t have a matching 1099 on file, that triggers questions. And when those questions lead back to your business, you’re the one answering them.
The Penalty Problem
The Penalty Problem
File late and the IRS charges penalties per form. The longer you wait, the higher they go. File with incorrect information like a wrong TIN or wrong amount, and there are penalties for that too. For a business with 10 or 20 contractors, those penalties add up quickly and none of them are tax-deductible.
The Missing W-9 Problem
The Missing W-9 Problem
The time to collect a W-9 from a contractor is before you pay them, not in January when you’re scrambling to prepare 1099s. But most business owners don’t think about it until filing season. By then, the contractor might be unresponsive or hard to reach. Without a valid W-9, you’re stuck with incomplete information and potential backup withholding requirements.
What Changes
You don’t spend January chasing down W-9s, figuring out which form type applies to which vendor, or trying to navigate the IRS e-filing system. Someone who does this every year handles it for you. The forms go out on time, the filing gets done correctly, and you move on with running your business.
If you’re also using our bookkeeping services, the process is even smoother. Your contractor payments are already categorized and tracked throughout the year. When January comes around, there’s no digging through bank statements or guessing who got paid what. The information is already organized and ready to go.
Accurate and On Time
Accurate and On Time
Every form gets reviewed for correct taxpayer identification numbers, proper payment amounts, and the right 1099 type. Recipients get their copies by the January deadline so they can file their own returns without delays. The IRS filing happens electronically and on schedule. No last-minute scrambles or missed deadlines.
Year-Round Support
Year-Round Support
We can help you set up a process for collecting W-9s from new contractors before you issue the first payment. That way when year-end arrives, you already have what you need on file. If questions come up during the year about whether a payment needs to be reported or how to classify a vendor, we’re available to answer them.
Tampa Bay's Small Business CPA Firm
First Step:
A Short Conversation
Tell us about your business and where you need support. We'll walk through your situation, answer your questions, and give you a clear quote.
