Bill Payment
We manage your accounts payable so every bill gets paid on time. Tracking, scheduling, and recording so nothing slips through and your vendor relationships stay solid.
What This Covers
Every business has bills. Rent, utilities, supplier invoices, insurance premiums, equipment leases, subcontractor payments. They come in at different times, with different due dates, from different vendors, in different formats. Keeping track of all of it while running your actual business is where things start to fall apart.
We take over the accounts payable process. Bills come in, we log them, confirm the amounts, schedule the payments, and make sure everything goes out on time. Every payment gets recorded properly in your books so your financial records stay accurate without you having to touch any of it.
The Process
The Process
We receive and review incoming bills, verify amounts against contracts or purchase orders, schedule payments based on due dates and your cash position, and process them on time. Every transaction is categorized and recorded so your books reflect what actually happened without any guesswork at month end.
The Rhythm
The Rhythm
Payments go out on a regular schedule that fits your business. We track due dates, flag anything unusual, and keep a running record of what has been paid and what is still outstanding. You get visibility into your obligations without having to manage the day-to-day yourself.
Why This Matters
Late payments cost more than just the late fee. A missed payment to a material supplier can put your next job on hold. A missed insurance premium can create a gap in coverage you didn’t know about. A pattern of late payments to subcontractors means the good ones stop picking up your calls. For contractors, trades, and service businesses around Tampa Bay, these relationships are everything.
The other problem is the time it takes. Sorting through a pile of invoices, logging into different portals, writing checks, confirming amounts. Business owners we work with often describe it as the task that always gets pushed to the weekend or the end of the day. And when it gets pushed, things get missed.
Vendor Relationships
Vendor Relationships
Paying on time is one of the simplest ways to maintain good relationships with the people and companies you depend on. Suppliers prioritize reliable customers. Subcontractors show up for the contractors who pay them when they said they would. Consistency here builds trust that directly affects your operations.
Hidden Costs of Falling Behind
Hidden Costs of Falling Behind
Late fees add up fast, but the real damage is harder to see. Penalties on tax payments, lapsed insurance, lost early payment discounts, and damaged credit terms all eat into your margins quietly. By the time you notice the impact, the money is already gone.
What You Get Back
You stop worrying about whether something got paid. You stop digging through emails to find an invoice. You stop spending your evenings logging into vendor portals and writing checks. The mental load of tracking every obligation disappears because someone else is handling it with a system that actually works.
Because bill payment ties directly into your bookkeeping, your financial picture is always current. You know exactly what you owe, what has gone out, and what is coming up. That clarity makes it easier to manage cash flow, plan for large expenses, and make decisions about taking on new work or making investments in your business.
Your Time Back
Your Time Back
Hours spent every week sorting bills and processing payments are hours you could spend on estimates, client meetings, or just being present with your family. We handle the repetitive work so you can focus on the parts of your business that actually need you.
Clean Records
Clean Records
Every payment is recorded, categorized, and matched to the right vendor and expense account as it happens. When tax season comes around or when you need to pull a report for a lender or a partner, the information is already there and already accurate.
Tampa Bay's Small Business CPA Firm
First Step:
A Short Conversation
Tell us about your business and where you need support. We'll walk through your situation, answer your questions, and give you a clear quote.
