Full-Service Payroll
We run your payroll every pay period. You approve the hours or confirm salaries and we handle the rest. Tax deposits, quarterly filings, and year-end W-2s are all included.
What You're Dealing With
Payroll looks straightforward until you actually sit down and do it. You are not just cutting checks. You are calculating federal income tax withholding, Social Security, Medicare, and Florida reemployment tax. You are figuring out overtime rules and making sure deductions are applied correctly. And you are doing all of this on a schedule that does not care how busy you are.
For most small business owners in the Tampa Bay area, payroll is the task that eats up hours every pay period without producing a single dollar of revenue. It has to be done perfectly every time, and it has to be done on time every time. That is a heavy thing to carry when you are also running every other part of the business.
The Ongoing Calculation
The Ongoing Calculation
Every pay period means recalculating gross pay, withholdings, and net pay for each employee. Overtime hours, PTO, and benefit deductions all factor in. One wrong number and you are either shortchanging an employee or overpaying and trying to correct it later.
The Filing Obligations
The Filing Obligations
Beyond the checks themselves, you have federal Form 941 due every quarter. You have Florida reemployment tax reports. You have annual W-2s and W-3s that need to go out in January. Every filing has its own deadline and its own set of penalties if you miss it.
What's Actually at Stake
Payroll taxes are not like other business obligations. The IRS treats them as trust fund taxes because the money you withhold from employee paychecks was never yours to begin with. You are holding it on behalf of the government. If those deposits are late or wrong, the penalties start immediately and they add up fast.
Florida does not have a state income tax, which simplifies things slightly. But you still have federal withholding requirements and Florida’s reemployment tax to manage. And the IRS does not give you a grace period because you are a small operation with three employees. The rules apply the same whether you have three people or three hundred.
Personal Liability
Personal Liability
Payroll tax debt is one of the few liabilities that can follow you personally as a business owner. The IRS can hold you individually responsible for unpaid trust fund taxes through the Trust Fund Recovery Penalty. Your LLC or S-Corp structure does not protect you from this.
Employee Confidence
Employee Confidence
Your team expects to get paid the right amount on the right day. A late paycheck or an incorrect amount damages trust in a way that is hard to repair. Employees talk. Consistent and accurate payroll is one of the most basic signals that your business is well run.
How We Handle It
You send us the hours or confirm salary amounts. We take it from there. We calculate gross pay, withholdings, and deductions. We process direct deposits. We remit tax payments to the IRS and the state. You get a clean summary of what went out and that is the end of your involvement for that pay period.
Quarterly filings happen before the deadlines. W-2s go out in January without you having to think about it. When tax rates change or new requirements come into play, we update everything on our end. You are not researching IRS notices or trying to figure out what changed in the middle of running your business.
Every Pay Period
Every Pay Period
We process the full payroll run including pay calculations, direct deposits, and tax remittances. You approve the numbers and we execute. Starting at $75 per month for up to three employees on a monthly pay cycle, with pricing adjusted based on headcount and frequency.
Full Compliance
Full Compliance
Federal 941 filings, Florida reemployment tax reports, annual W-2s and W-3s, and new hire reporting are all part of the service. We stay current on rate changes and regulatory updates so your payroll stays compliant without any extra effort on your part.
Tampa Bay's Small Business CPA Firm
First Step:
A Short Conversation
Tell us about your business and where you need support. We'll walk through your situation, answer your questions, and give you a clear quote.
